Award of Contract – 8418P Provision for Managed Print Service

Upon completion of the Phase 1 evaluation, the two highest-ranked proponents advanced to Phase 2 of the evaluation process. During this stage, proponents were required to submit printed samples using materials provided by the City, respond to clarification questions, deliver a video demonstration of their proposed MFDs and printing equipment and supplier references were assessed. These submissions were assessed to confirm compliance with the stated requirements, resulting in the scores outlined below. (shown in Table 2). Table 2 - Results of Phase 2 Evaluation Proponent Phase 2 Evaluation Score Konica Minolta Solutions (Canada) Ltd. 100% Xerox Canada Ltd. 83% Despite not submitting the lowest total price over the maximum 10-year term of the contract, the proposal received from Konica Minolta Solutions (Canada) Ltd. received the highest overall score and reflected best overall value for the City. Their proposal included a detailed description of their technical support services and their mobile parts ordering infrastructure between their service vehicles and service center. Konica Minolta Solutions (Canada) Ltd. was able to demonstrate a higher quality of the print output and were able to meet all the organization's operational requirements described in the RFP.

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