City Council - September 22, 2025 - Minutes - City of Richmond, BC

8 . Award of Contract 8409P - Document and Records Management System Modernization (File Ref. No. 03-1000-20-8409P) (REDMS No. 8141729) ( 1 ) That Contract 8409P – Document and Records Management System Modernization Project, be awarded to Cadence Solutions Inc. for an initial five-year term for an estimated value of $3,350,000 excluding taxes, as described in the report titled “Award of Contract 8409P - Document and Records Management System Modernization Project”, dated August 18, 2025 from the Director, Information Technology; ( 2 ) That the Chief Administrative Officer and the General Manager, Finance and Corporate Services be authorized to execute the contract and all related documentation with Cadence Solutions Inc.; and (3) That the Chief Administrative Officer and the General Manager, Finance and Corporate Services be authorized to extend the contract at the end of the initial contract term for an additional five years at an amount of up to $1,667,500, up to the maximum total term often years, for a maximum contract value of $5,017,500 excluding taxes. ADOPTED ON CONSENT

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