Richmond staff report

Reporting and Communication: The Committee members may not represent themselves as having any authority beyond that delegated in the Terms of Reference approved by Council. Items will be presented to the Committee if referred by Council or staff and the standard process of communication is through staff to Council. Committee minutes or relevant information may be included in staff reports or memos to Council, at least on a semi-annual basis. Committee members may communicate directly to Council but may not share confidential information regarding the project with the media. All information discussed during Committee is considered confidential unless expressly noted otherwise and a Non-Disclosure Agreement will be signed at the onset of Committee formation by Committee Members.

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